Travel costs charged to grants and contracts are subject to specific limitations and restrictions, in accordance with terms set by the sponsor. Travel policies of federal and non-federal sponsors vary. Domestic and foreign travel should be shown separately. Travel cost estimates should be based on the actual projected costs for the likely destination.
Travel by Students, Participants, and Other Personnel
Travel on sponsored programs is typically permitted for students, participants, and other personnel, so long as the travel is necessary, reasonable, and allocable. Travel is usually incorporated into the budget at the proposal stage and approved during the initial award negotiation phase. The allocation of travel across cost categories may vary across grant programs. For example:
- Travel for undergraduate, graduate, or doctoral students on a research grant will likely be charged to the “Travel” budget category; however,
- Travel for undergraduate, graduate, or doctoral students on a training or education grant will likely be charged to the “Participant Support” budget category.