Equipment is defined as a tangible, non-expendable piece of property with a useful life of more than one year and a cost of $5,000 or more.
- Capital equipment (purchased) - The College’s definition of capital equipment is an item having an acquisition or donated value of $5,000 or more and a useful life in excess of one year.
- Fabricated equipment - Fabricated equipment is defined as tangible property that is built or assembled from individual parts that cumulatively have an aggregate cost of $5,000 or more.
Equipment needs should be itemized and justified in the proposal. Most sponsors rely on the College’s definition of “capital equipment” to differentiate between equipment and supply categories.
General Purpose Equipment
Equipment such as photocopiers, laptop computers, and fax machines—generally is not allowable, unless the equipment will be used primarily or exclusively for the research/sponsored project. Budget justification should include detailed information linking the general-purpose equipment acquisition to the technical work of the project.
Provide itemized costs for equipment purchases, including any necessary accessories, installation, delivery, software, or other related items. Provide justification concerning how equipment purchases will benefit the project (or are necessary to the project). General purpose equipment (computers or printers, for example) must be clearly explained in this justification.