Carthage College Faculty Meeting Minutes
May 12, 2015
Call to Order
Mardell Fisher handed out tickets and made announcements about the new alumni dinner that is now being held in Tarble Arena. Guests must be 18 years and older and must enter with each ticket holder.
Motion to move the minutes for February and May. Seconded. Passed.
Academic Senate Business (Jerry Mast)
Elections to Budget and Compensation
Two seats are up for election. Academic Senate nominates Matt Borden, Ed Montanaro and Mark Petering.
The full faculty is asked for nominations.
Q: What is the make up of the committee?
A: There are 5 at large faculty members.
Q: What are the instructions for voting?
A: Each faculty member may vote for two people.
There were no nominations from the floor and votes were cast by paper ballot.
Matt Borden and Ed Montanaro were elected to the Budget & Compensation Committee.
Election to Curriculum Committee, Oversight and Planning.
The senate nominated Christine Renaud, Jim Ripley, Sarah Rubinfeld.
Fatih Harps was nominated from the floor.
Q: What are the instructions for voting?
A: Each faculty member votes for one person.
Sarah Rubinfeld was elected to the Curriculum Committee O&P committee.
Motion to revise the Faculty Handbook Committee
Jerry Mast discussed the genesis of the committee.
Motion to revise Handbook Committee composition
Background: The Faculty Handbook Committee was created by the Academic Senate in 2012–2013, as follows:
The Academic Senate shall create a Faculty Handbook Committee, as a standing committee of the Faculty, for purposes of revising and updating the Handbook according to changes in College policy adopted by the President and Provost and in faculty governance adopted by the Faculty, and subject to approval by the President, Provost and the Board of Trustees.
The Faculty Handbook Committee in partnership with the Provost shall:
1. notify the Academic Senate of all changes to the Handbook.
2. recommend revisions to the Faculty Handbook to the Academic Senate for Senate approval.
The Faculty Handbook Committee will be composed of five full- time faculty members and the Provost of the College, who will collaborate with the Committee in the role as Chief Academic Officer and as the formal editor of the Handbook. At least one of the full-time faculty members of the Handbook Committee shall be an Academic Senator, and all five shall be elected by the Academic Senate. Committee member terms will be staggered three year terms.
Due to an oversight, this language was never added to the Faculty Handbook; in part because of that oversight, the Faculty Handbook Committee’s composition was not included in the recently-passed revisions to committee membership in preparation for the divisional restructuring.
The purpose of this motion is to revise the “Composition” section, above.
Motion: The Faculty Handbook Committee shall be composed of the following members:
- Chair of the Academic Senate
- Vice Chair of the Academic Senate
- Secretary of the Academic Senate
- 3 faculty members elected by the Academic Senate to three year terms.
The proposed composition will clarify the relationship of the committee to the workings of the Academic Senate by including, ex officio, the elected leadership of the Senate. (Per the Faculty Handbook, the provost sits ex officio on all faculty governance committees, except Personnel and Tenure, and so need not be named here.) The terms for the at-large seats will be staggered in order to ensure continuity.
Implementation: The revision to composition will take effect in the upcoming cycle, along with the previously-adopted composition changes to other committees. After the fall elections for Chair, Vice Chair, and Secretary, the three at-large seats will be filled first from the willing current membership of the committee, with the terms staggered by mutual consent. Any remaining open seats will be filled by the Academic Senate at its first meeting in the fall. In subsequent years, the renewal of the committee will be accomplished through the Senate’s nomination and election process.
- Jean Quashnock for the P&T, there needs to be communication between the P&T committee. Because of their experience, there needs to be at least an informal liaison. In practice, there needs to be a link between committees.
- David Garcia: He doesn’t want to start adding chairs of committees to the handbook committees, so he suggests to work closely together by having someone sit in on the meeting.
- JQ: They are not asking for a voting member.
It is a good idea that some members of the Academic Senate be members because this will create communication between the committee and the senate. However, is this too much work for the Senate Chair?
The Senate Chair from this point forward will be compensated.
Q: What is the purpose of the committee?
A: The motivation for the committee is to make the change process for the handbook transparent.
A: The handbook committee does not set policy, they simply maintain/update the handbook based on motions passed by the senate or full faculty or made by the administration.
The language in the motion makes it sound like the committee will be changing the handbook.
There is a difference between setting policy and writing down and documenting that policy.
Q: Do the faculty members have to be in the Academic Senate?
Curriculum Committee (Deanna Byrnes)
Deanna thanked everyone on the Approvals and Oversight & Planning.
Highlights from the Approvals Committee:
- A lot of new programs and program revisions were completed.
- For the future, the approvals committee would like to clarify the process for new programs and program revisions.
- Highlights from Oversight & Planning.
- A significant revision to Institutional Student Learning Outcomes was accomplished.
Personnel and Tenure Committee (Jean Quashnock)
Members of the committee were given a round of applause for their hard work.
- Moved to ePortfolio.
- Revised P&T guidelines for requests and a calendar of deadlines was created.
- Appointment renewal for contract (non-tenure track) no longer goes through the P&T. These go straight to the Provost.
- Plan for ePortfolio training section for faculty
- Please see Committee Report for additional details.
Q: Is the Criteria to assess effective teaching a subject of the committee.
A: Yes, this is a topic. Mentoring has been an especially important topic. This is also reflected in the new yearly professional accomplishes form.
It was clear to the committee in applications to the P&T who on the faculty had received mentoring and who had not.
Question: There is a lot of faculty who don’t believe that the student evaluations are valid. Is there a better way to get feedback from students about our teaching?
There is not consistent review by chairs and division chairs (now deans). Not that they all need to be the same, but there has to be a standard that is met.
Quality of Life Committee (Walter Smith)
- Annual Veterans Day Breakfast
- EVS Appreciation Breakfast
- QoL Person of the Year Award.
- Campus Environmental Advocacy
- Lousy Showers
Works in Progress:
- Faculty/Staff Campus-Wide Picnic and Informal Gatherings
Budget and Compensation Committee (Cassie Lau)
- Annual Report on Salaries will be coming out soon.
- The committee is working on clarifying the charge of the committee.
President Woodward has said that he would like to create a budget committee and if this happens, perhaps then the Budget and Compensation committee will then have a role in budgets.
Western Oversight Heritage Committee (Annette Duncan)
Thanks were given to the committee members.
Please consult the website for detail of committee progress.
- Prioritized goals: Support of faculty teaching in the program, include more diverse perspectives in the curriculum.
- The committee is working through the summer.
- Thanks were given to Jean Quashnock for making ePortfolio a reality.
- The Provost presented current enrollment numbers:
- Enrollment Target: 810. 710 first time, 100 transfers.
- Academic Quality is up.
- The Provost Presented about faculty hiring.
Q: Is there a new cap on faculty hiring?
A: No, it is better to think about ratios. What are the ratios between faculty and students and full-time faculty and part time faculty? We are moving away from the idea of a cap.
The Provost Reported on Search Requests for 2015-16.
The Academic Senate talked about how faculty will discuss and weigh in on new faculty requests.
It is presumptuous to hire a faculty member for a program that has not been approved. This calls faculty governance into question.
No-one will be hired if the program is not approved.
The department chair meeting allowed for chairs from across the college to weigh in.
Q: Are searches happening for the nursing program?
A: Any nursing hires will be in addition to these.
Announcements – none.
Meeting adjourned at 5:56.
Respectfully Submitted, Kimberly Greene