Carthage College Faculty Meeting Minutes
May 1, 2014
Call to Order
The meeting was called to order by Provost Julio Rivera at 4:11 p.m.
Pastor Kara Baylor delivered the invocation.
Approval of Minutes
Conversation with the President
President Woodward addressed the faculty. He provided updates on the nursing program, fundraising, enrollment, the relative cost and completion rates of Carthage vs. comparison schools, retention in general and among student athletes, and the plan to appoint a ‘retention czar’ before the fall semester begins.
The President and Provost fielded a few questions from the faculty.
Senate Chair Jerry Mast introduced the following motions:
- Motion 1: The Academic Senate will seek to establish a formal relationship with the Staff Council through the creation of liaisons. Seats on the Senate currently allocated to staff will be removed. The Academic Senate shall contact the Staff Council with this proposal for feedback. Should agreement between Academic Senate and Staff Council be reached, Full Faculty will be asked to approve the change.
- Motion 2: The positions of Dean of Graduate and Professional Studies and Director of Student Success will be added as ex officio members of the Academic Senate.
- Motion 3: The ex officio positions on the Academic Senate granted to Division Chairs will be removed. They will be replaced by Divisional representatives elected by majority rule of members of each Division. Division Chairs are eligible to serve as elected representatives to the Senate, and shall so serve in the event no other faculty member in the Division agrees to stand for election to the Senate.
One at a time, each of these motions was moved, seconded, discussed, and voted. All three motions carried.
Elections for the Senate and for Academic Committees
There are four seats to be filled plus a one-year term to fill in for Senator McAlhany, who will be away. The following candidates were nominated:
- Thomas Carr
- Ruth Fangmeier
- Tracy Gartner
- Amy Haines
- Pam Smiley
- Ingrid Tiegel
A motion to close nominations was seconded. A vote on the motion to close nominations carried.
The vote was conducted and votes were counted during the reports of committees.
Reports of Committees
Neil Scharnick reported on the curriculum committee. The approvals group is clarifying and streamlining the instructions and approval processes. They will soon post a new process for developing programs, a single calendar that incorporates all due dates and timelines for various approvals, a newly updated FAQ, and a sample course proposal form with annotations to clarify the process. They are working on language for the catalog to explicitly prevent substantially overlapping majors, so students will not be permitted to add a second major that has does not require much additional study. Neil noted that the oversight and planning group’s areas of greatest concern include institutional student learning outcomes.
Pamela Smiley reported on the personnel and tenure committee. Pam noted the recent Handbook revisions regarding the criteria for promotion from assistant to associate and contract to tenure track. Since promotions are based on scholarship rather than scholarly activity, the P&T committee supports the expansion of sabbaticals. President Woodward supports consideration of a policy that would fund a sabbatical every six years for tenured faculty members with good proposals, in line with sabbatical policy at other colleges. It was noted that all sabbatical applications this year were funded.
Pascal Rollet reported on the budget and compensation committee. The committee will be putting out its report soon and will hold a forum this week to present the report.
Walter Smith and Danielle Geary reported on the quality of life committee. The EVS appreciation breakfast was a huge success, so this will become an annual event. Starting in fall, there will be a new reporting system for climate control issues with a 24-hour response time expected. They also reported on Relay for Life and consideration of a faculty gathering during the break between Baccalaureate and Commencement.
Richard Sperber presented the results of the election of academic senators. The 3-year terms will be filled by Thomas Carr, Ruth Fangmeier, Tracy Gartner and Amy Haines. The 1-year term will be filled by Ingrid Tiegel.
In other election news:
- Budget and compensation committee:
Wenjie Sun’s term is ending. She is eligible for another term. She was nominated, and accepted the nomination. A motion to close nominations carried. Wenjie will serve for an additional term.
- Curriculum committee oversight and planning group:
Cathy Duffy’s term is ending. Tom Powers was nominated and he accepted the nomination. The faculty elected Tom, who will succeed Cathy Duffy.
- Faculty representatives to the Board of Trustees:
Cathy Duffy’s and Aaron Trautwein’s terms expire. Danielle Geary and Sarah Rubinfeld were nominated. Nominations were closed, and the faculty elected Danielle and Sarah to succeed Cathy and Aaron.
Greg Baer, Dennis Munk, and Dana Garrigan reported on CADRE. The near-final draft of the self-study report is complete. The report will be finalized and submitted very soon. In preparation for the visit in October, a mock visitation is occurring next week.
There will be faculty learning communities: one for new faculty, one on topics related to spirituality, and one on co-curricular activities such as student organizations. Greg will send out descriptions soon.
Thomas Carr invited faculty to join him and students in southeastern Montana to assist in the excavation of dinosaur fossils in July.
Erik Kulke announced details of the annual golf outing on May 17 at Petrifying Springs Golf Course.
President Woodward noted that reports from the last Board of Trustees meeting were available in his office and Carthage would be hiring a Human Resources person.
Provost Rivera adjourned the meeting at 5:42 p.m.