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Policies

Click on the policy to jump to the description.

Behavior Policy

Users of Hedberg Library are expected to abide by the Carthage College Community Code, as explained in the Student Handbook. Of particular relevance to the library are the following sections in the General College Policies section:

  • Computer Use Policy
  • Dress
  • Facility Usage
  • Firearms, Weapons, Fireworks
  • Honesty
  • Identification Cards
  • Sexual Assault Policy
  • Solicitation Policy
  • Student Records Policy
  • Tobacco and Smoking Policy

Theft of Library Materials

Theft or mutilation of materials is a misdemeanor or felony and covered by Wisconsin Statute 943.61. Campus security will be called to handle all incidents in the library.

Challenge Policy

The staff of Hedberg Library are firm believers in the American Library Association’s Library Bill of Rights as stated below:

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.
      I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
      II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
      III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
      IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
      V. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
      VI. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

Adopted June 19, 1939, by the ALA Council; amended October 14, 1944; June 18, 1948; February 2, 1961; June 27, 1967; January 23, 1980; inclusion of “age” reaffirmed January 23, 1996.

A history of the Library Bill of Rights is found in the latest edition of the Intellectual Freedom Manual.

If a patron wishes to challenge the inclusion of certain items in the collection, a formal complaint by the patron should be submitted to Carol Sabbar, Director of Library and Instructional Technology Services. The librarians will review the complaint. No action will be taken before staff have discussed the complaint and come to a resolution.

Privacy and Confidentiality

It is the policy of the Library and Information Services (LIS) Department at Carthage College to protect the privacy of library users and the confidentiality of their information. LIS has a responsibility to adhere to guidelines from the American Library Association, state and federal law, and the Family Educational Rights and Privacy Act (FERPA).

Library Bill of Rights and Librarian’s Code of Ethics

The American Library Association’s Library Bill of Rights and Librarian’s Code of Ethics protect a library user’s right to privacy and the confidentiality of their records. Article III of the “Code of Ethics for Librarians” (1995) states that library employees must “protect each library user’s right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired, or transmitted.” This means that LIS will not release user information to parties other than the account holder regarding library accounts. This includes, but is not limited to,

  • Circulation records (including Interlibrary Loan records)
  • Database searches
  • Library fines
  • Class or work schedules
  • Password information
  • Equipment checkout forms
  • Reference or informational questions
  • Correspondence

State and Federal Law

The library at Carthage College must adhere to federal and state laws. Wisconsin Statute 43.30 states that “…records of any individual who borrows or uses the library’s documents or other materials, resources, or services may not be disclosed except by court order or to persons acting within the scope of their duties in the administration of the library or library system…” On the federal level the USA Patriot Act provides law enforcement and the federal government the ability to obtain search warrants and subpoenas to gain access to records from libraries. For more information on libraries and the Patriot Act, please see the American Library Association’s webpage on the Patriot Act and Intellectual Freedom. LIS staff will comply with law enforcement in possession of court orders if account information is requested.

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a federal law designed to protect the accuracy and confidentiality of student educational records. FERPA applies to student records in educational institutions that receive funds under programs administered by the Secretary of Education. Carthage College falls under this category.

Student educational records are considered confidential and may not be released without written consent of the student. Once a student attends classes beyond the high school level, all privacy rights are transferred to the student alone, regardless of age. This means that at Carthage, parents or guardians no longer have the right to information protected under FERPA about their child if s/he is, or was a Carthage student. FERPA applies even if a student is under 18, and even if the parents are paying for their child’s education. Please refer to the Student Records Policy of the Carthage Community Code for more information.

What is considered an educational record?

Under FERPA educational records are defined as records directly related to a student and maintained by an educational agency, institution, or party acting for the agency or institution. Educational records may exist in any medium. Enrollment records, grades, class schedules, and exams are examples of student information that is considered a protected educational record (including the library-related items above).

What is not included in an educational record?

  • Records that are in the sole possession of the maker.
  • Law enforcement records created for a legal purpose.
  • Employment records not based on student status.
  • Medical/psychological treatment records (they are protected under HIPPA).

If you have questions regarding protected information and the FERPA law at Carthage College, please contact the Registrar’s Office at 262-551-6100.

Sections adapted from “The Faculty and Staff guide to FERPA” created by the Carthage College Registrar’s Office, August 2015.

Filing a Hedberg Library Incident Report Form

Hedberg Library Incident Report Form

Please use this Incident Report Form to record events within the Hedberg Library building that you witness or are reported to you as an employee of Hedberg Library (this includes Donna’s Bytes, building sidewalks and entryways, and lobby bathrooms). Please be as detailed as possible to give staff a complete picture of events in the library. Include your contact information so staff may follow-up with you after an event if necessary.

The following are examples of events for which you might submit the Incident Report Form (the list is not exhaustive; please use your judgment):

  • Accident involving library staff or users of the library
  • Altercation with a user of the library
  • Flagrant violations of library policy
  • Maintenance issue: broken elevator, large spill, bathroom problem
  • User being disruptive in the library
  • Vandalism
  • Violent or belligerent behavior
  • Viewing pornographic material on a library computer
  • Anything for which you needed to call Security (not lost and found items)

Who should I contact?

In addition to filling out the Hedberg Library Incident Report Form, also contact the following Departments for specific situations (as indicated below):

  • Campus Security (262-551-5911) should be called if there is a an incident in the library related to safety or criminal activity. These incidents should never be investigated or handled by LIS staff. Campus Security is staffed 24-hours a day, 365 days a year.
  • When a maintenance issue arises in the building, contact the Maintenance Department. They have an online Maintenance Request Form to submit work requests. For maintenance emergencies, contact the Dean of Students Office (262-551-5800). If you have an emergency involving campus facilities after the normal office hours of the Maintenance Department, please contact Campus Security (262-551-5911).
  • Any incident that involves injury to an employee needs to be reported to both Campus Security and the Business Office as soon as possible and LIS will need to encourage the injured employee to initiate a worker’s compensation claim with the Business Office. (As a student employee, your supervisor would be responsible for this step.)
  • Quick Facts

    • Carthage is named a Best Midwestern College by The Princeton Review (2017), a designation given to only 25 percent of four-year schools.

    • Scheduled to open in fall 2018, a new residential tower will offer suite-style housing and two floors of shared campus spaces for gaming, cooking, group meetings, or quiet studying. Learn more about The Tower

    • You’re going to need brain fuel. Grab a morning coffee and a snack and Starbucks or Einstein Bros. Bagels. Later, meet friends at “The Caf,” where the specials change daily but the staples are constant, or swing through “The Stu” for wins, a burrito, or a sub. A new option, Carthage Cash, even covers some off-campus meals.

    • 96% of Carthage alumni report that they have secured a job or are continuing their studies six months after graduation. Visit Career Services.

    • 91% of employers say critical thinking, communication, and problem-solving skills matter more than your major when it comes to career success. Learn more about how the liberal arts prepare you for a successful career.

    • Lots of schools wear the four-year label. Carthage stands behind it. 95% of Carthage graduates earn their degrees in four years. Learn more

    • Oscars. Emmys. Tonys. Golden Globes. The playwrights we’ve brought in have them. Each year, the Carthage Theatre Department commissions an original script by a renowned playwright for its New Play Initiative. Carthage students then work with the writer to stage it. 

    • As a freshman in the highly selective Honors Program, learn how to gain expertise in anything from music to forest ecology. After that, tackle a contemporary social, economic, or political problem. If you like, you can live on an Honors-only floor of a Carthage residence hall. 

    • In 2016 and 2017, Carthage was named a top producer of Fulbright Scholars by the U.S. Department of State’s Bureau of Educational and Cultural Affairs.

    • Things look new at Carthage because they are. Our athletic and recreation center, student union, computer labs, audiovisual production suite, and numerous residence halls have all been constructed or newly renovated in the last 10 years. Our new science center caps it off.

    • Carthage offers majors, minors and concentrations in more than 50 areas of study, from archaeology to athletic training, neuroscience to music theatre.

    • Our Summer Undergraduate Research Experience offers select students a research budget, one-on-one mentoring with a professor, and 10 weeks of analyzing, deciphering — and getting paid.

    • So the lake is kind of a focal point, but there’s a lot more to love about our campus — like the fact that our 80-acre campus is also an arboretum and wildlife sanctuary. Focused on keeping campus lush forever, we plant between 50 and 75 new trees every year from a variety of species.

    • Carthage was founded in 1847. That’s more than 170 years of leaders, makers, and go-getters going out and going forth. Read more about Carthage’s rich history.

    • More than 90 percent of our students receive financial aid, a hefty chunk of which is scholarships and grants — including $1.25 million annually from the Presidential Scholarship Competition and numerous Merit Scholarships. Learn what’s available.

    • Abraham Lincoln was an early Trustee of the College, and U.S. Secretary of State John Hay was a Carthage alum. The two still have a proud place on our campus. Spend some time with them in our Sesquicentennial Plaza. On warm days you’ll find professors leading their classes here.

    • Come to Carthage; hear yourself think — think … think …
      Legend has it that Sesquicentennial Plaza holds a perfect echo. Just stand with both your feet on the “1847,” face Straz, and start talking. “You’re the only one who can hear you, but you’ll be crystal clear,” promises English and theatre alumna Mikaley Osley.

    • Our Great Lake provides Carthage students with some amazing views. Think classes on the beach, lake views from the lab, and sunrises from your dorm room. “I love waking up in the morning with the sun shining off the lake. Nothing compares to the view in the morning,” says biology and neuroscience major Ann O’Leary.

    • Carthage awards up to 30 Presidential Scholarships each year, which range from 75% tuition up to full tuition, room, and board. Learn more.

    • For a full decade, NASA has selected Carthage students to conduct research aboard its zero-gravity aircraft. Lately, the stakes have risen. A team of underclassmen is grinding to prepare a tiny but powerful Earth-imaging satellite for launch to the International Space Station. Learn more about the space sciences at Carthage

    • Carthage is the only college or university in the Midwest where every freshman takes a full-year sequence of foundational texts of the Western intellectual tradition. Learn about the Carthage core.

    • With a student-faculty ratio of 12:1, your professors will know who you are. They will also know who you want to be — and how to get you there. Meet our faculty.

    • There are more than 120 student organizations on campus, from Amnesty International to Chemistry Club, to Frisbee and Latin Belly Dancing. See how easy it is to get involved.

    • True story: There are more than 27 art galleries, a dozen museums, and nine theatres within 25 miles of Carthage. Some highlights: The nationally recognized Racine Art Museum, the world-renowned Art Institute of Chicago, and the Milwaukee Art Museum. Learn more about our location.

    • What’s better than one professor? Two professors. What’s better than two professors? Two professors from totally different fields teaching a single class. There’s debate. Discussion. Differing perspectives. This is where the magic happens. That’s why every student takes a Carthage Symposium.

    • Imagine presenting your original research at an international conference — as an undergraduate. Carthage is dedicated to undergraduate research. Learn more about current opportunities.

    • You can’t hide here — not with only 17 other students in the classroom with you. That’s going to be rough some mornings. But later, when you’re able to argue your point of view thoughtfully, express your opinions succinctly, and meet challenges head-on, without fear … Yep, you’ll thank us.

    • Carthage is ranked No. 11 in the country for student participation in short-term study abroad. Every J-Term, hundreds of students travel all over the world on faculty-led study tours. Imagine a month in Sweden, Rome, Cuba, Senegal, India, Japan …

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